HOA architectural request form template
Most enforcement disputes start with an exterior change nobody approved. A clear request form, a published review timeline, and a written decision protect both the owner and the association.
Edit the template below, then copy or download it — or send and track it automatically inside hoa.to.
How to use this template
- Require materials, colours and dimensions, not just a description.
- Ask for a sketch or site plan showing the location relative to property lines.
- State the review deadline your documents set, and the rule that silence within that period may count as approval in some states.
- Record the decision with reasons tied to the written guidelines.
- Keep the approved application in the property file for resale questions.
When to send it
Before any exterior work begins; decisions issued within the period your documents or state law require, commonly 30 to 60 days.
Common mistakes to avoid
- • Approving verbally, which cannot be enforced or proven.
- • Denying without citing the specific guideline.
- • Missing the decision deadline, which may deem the request approved.
- • No completion deadline on approvals.
- • Ignoring a state's protected categories such as solar, flags, or accessibility modifications.
Frequently asked questions
Can an HOA deny solar panels?
Many states limit an association's ability to prohibit solar; it may regulate placement within limits. Check your state statute.
What happens if I build without approval?
The association can require removal or modification and impose fines after notice and a hearing.
How long does ARC review take?
Whatever your documents specify, often 30 to 45 days. Some states deem a request approved if no decision issues in time.
Can a decision be appealed?
Usually to the full board, then through any dispute resolution process in your documents or state law.
General information only, not legal advice. Requirements vary by state, province and your governing documents — check your CC&Rs, bylaws and the applicable statute (and, if in doubt, licensed counsel) before relying on this template. Notice periods, cure periods and fee limits are not the same everywhere.