Ontario condo & strata reference
A quick reference for Ontario condominium/strata boards and property managers. hoa.to supports Canadian communities with jurisdiction-aware defaults and PAD/EFT payments.
Governing statute
Condominium Act, 1998 and O. Reg. 48/01. S.O. 1998, c. 19. Governing documents: declaration, by-laws and rules.
Meetings & notice
Board notice: per bylaws day(s). AGM notice: 15 day(s). Preliminary Notice of Meeting at least 20 days before the Notice; Notice of Meeting at least 15 days before the meeting (CAO mandatory forms). Vote in person, by proxy (prescribed form), or by telephone/electronic means if a by-law permits.
Records access
Section 55: core vs non-core records; mandatory Request for Records form; corporation responds within 30 days using the mandatory response form. Electronic core records are free, paper core records max 20 cents/page. Exemptions (s. 55(4)) cover employee personal info, records about specific units/owners and litigation/solicitor-client privilege. Disputes go to the CAT.
Electronic voting
Permitted. Telephone/electronic voting permitted only where a by-law authorises it; proxies use the CAO prescribed form; electronic notice requires an Agreement to Receive Notices Electronically. Virtual meetings and e-voting are now permanent.
Reserve / contingency fund
Required — reserve fund study. Section 94: initial Class 1 comprehensive study within the first year; updated at least every 3 years, alternating Class 2 (comprehensive, with site inspection) and Class 3 (update, no site inspection). Study, notice of study and funding plan follow.
Liens & collections
Lien for unpaid common expenses is available; perfection timeline is prescribed by the Act. Verify with counsel. Interest and cost recovery on common-expense arrears follow the Act and the declaration.
Status certificate
Document: status certificate. Section 76: deliver within 10 days of a proper request and fee; fee capped at $100 including HST (O. Reg. 48/01 s. 18(2)); prescribed form; binds the corporation.