Delinquent Assessment Notice template
Follow your state's pre-lien notice requirements. State the balance, how it accrued, and the deadline before further action.
Edit the template below, then copy or download it — or send and track it automatically inside hoa.to.
How to use this template
- Pull the current balance, late fees and interest from the owner's ledger.
- State the total amount due and the cure date before further action.
- List payment options, including the portal link if you have one.
- Reference your written collection policy for what happens if payment isn't received.
- Confirm any pre-lien notice requirements your state or province mandates before sending.
- Offer a hardship or payment-plan contact if your policy allows one.
When to send it
Send according to the schedule in your written collection policy, typically after an account passes a set number of days past due — and before any lien or referral to collections, since many states require this notice first.
Common mistakes to avoid
- • Skipping a required pre-lien notice before referring the account to collections.
- • Charging late fees or interest above what your governing documents or state law permit.
- • Not itemizing the balance (assessments, fees, interest) clearly enough for the owner to verify it.
- • Sending a generic notice without checking the specific cure period your statute requires.
- • Failing to document delivery (mail, certified mail, email) in case the notice is challenged later.
Frequently asked questions
Is a pre-lien notice legally required before filing a lien?
In many states and provinces, yes — verify your specific statute's pre-lien notice content and timing requirements before proceeding.
How much can we charge in late fees and interest?
Limits vary by state/province and by your governing documents — confirm both before setting or changing your collection policy.
Should we offer a payment plan?
Many associations do, under a written collection policy — decide this before delinquency happens so it's applied consistently to all owners.
What if the owner disputes the balance?
Provide a clear way to request an accounting or dispute the charges, consistent with your collection policy and any statutory dispute process.
General information only, not legal advice. Requirements vary by state, province and your governing documents — check your CC&Rs, bylaws and the applicable statute (and, if in doubt, licensed counsel) before relying on this template. Notice periods, cure periods and fee limits are not the same everywhere.